Employee Remote Onboarding: 12 Best Practices for Success

A successful remote onboarding process should include technology setup, resource compilation, and a personalized onboarding plan to ensure each individual is well-equipped for success. A remote employee onboarding checklist serves as a valuable tool in ensuring that all necessary steps are taken when onboarding a new hire. By implementing these strategies, organizations can ensure a smooth and effective onboarding process for their remote employees, including the successful integration of each remote employee. For a successful remote onboarding process, providing new hires with the requisite hardware, software, and access to digital platforms is essential. Companies like Dell have implemented comprehensive virtual onboarding materials on dedicated websites, featuring documentation, videos, and a success team reachable through chat and email.

best practices for onboarding remote employees

If you decide to choose a learning management system to host your training and onboarding, be sure to keep these things in mind when adding training modules. Discover the best remote onboarding practices to ensure smooth transitions for both the employee and employer – whether you’re a remote-first company or are temporarily operating remotely due to the pandemic. Another best practice to keep in mind is to offer comprehensive training when onboarding a remote employee.

Connect Remote Employees with their Managers

With remote onboarding, all steps can be carried out to ensure that new starters have all of the information they need and they feel happy and comfortable. Once employment contracts are signed, HR can continue to reach out to their new hires and stay in contact – employees are likely to be happier and more motivated as a result. It’s important that this informal mentor be a different person from the person’s manager, so that the new employee feels comfortable asking any question, large or small. Any new employee will and should have endless questions, and the last thing you want is having them feel uncertain about who to ask. Ideally, the onboarding liaison will proactively reach out to the new employee prior to the first day and establish themselves as the new individual’s go-to person. However, with the right planning, the right software and the right attitude, you can save time and help your new employees make lasting connections.

You can include opportunities in their first few weeks, such as preplanned lunch and learns, skill-building courses, or career-focused Q&A sessions. One way to start off on the right foot is to set clear expectations with an onboarding plan. Request that your team reach out to new hires and introduce themselves in order to start building relationships from the first week.

How is onboarding new remote employees different from traditional onboarding?

Providing these resources upfront will ensure your new remote recruits feel prepared and supported as they dive into their new roles. Giving new hires opportunities to connect socially from the get-go will make them feel valued and set the foundation for an engaging remote experience. Earlier this year, we welcomed Yamini Rangan to HubSpot, our Chief Customer Officer, who works from San Francisco. As a remote champion herself, Yamini’s first office tour was with our remote community. The tour consisted of a virtual Q&A to get to know Yamini a bit better, a ‘remote cribs’ featuring employee workspaces, and an employee panel where seasoned remote HubSpotters shared best practices.

  • Consider documenting this process visually with a timeline or flowchart, using swimlanes or different colors to delineate each person’s responsibilities.
  • You’ll want to foster a sense of belonging through virtual social activities and team-building exercises remotely.
  • A well-structured onboarding plan, tailored to individual needs, can help new hires integrate into their roles more quickly and effectively, ultimately contributing to the success of the organization.

Whether you choose daily or weekly check-ins, it’s helpful to touch base and demonstrate commitment to the growth and development of remote teams. Along with communication, it’s vital to set clear goals and expectations when onboarding remote employees to ensure everyone understands what is expected of them from the beginning. Using a virtual remote onboarding best practices tool, such as Zenefits, can help new hires learn about your company culture, connect with colleagues, and complete important quizzes on essential topics. By leveraging technology and social media, you can easily personalize remote onboarding. You can even compile Q&As for your new hires, and include them in an onboarding document folder.

rovide a structured onboarding schedule

Since the onset of the Covid-19 pandemic, remote work has become an ever-more popular way of working. With this knowledge, it becomes easier to integrate as part of the team confidently. Get invaluable insights on learning for users accustomed to experiencing content in bite-sized chunks on platforms like TikTok. Make sure the new employees also know where to find the employee handbook and know who their assigned buddy is.

  • The welcome pack should be aimed at providing new employees with general information that he/she may find useful in their first days and months at the company.
  • One of the best and effective ways to acknowledge their efforts is by sharing a personalized employee appreciation letter as it will make them feel valued in the organization.
  • From clear communication to robust training and fostering a sense of belonging, these strategies empower both employers and remote hires to thrive in the digital workplace.
  • A remote environment can often feel isolating, and group employee onboarding is a fantastic way to address this issue.
  • This process helps new employees quickly understand the company’s expectations and goals, as well as the team dynamics.

This facet of the onboarding process equips remote employees with the skills and knowledge needed to thrive in a virtual environment. It encompasses guidance on remote work etiquette, effective time management strategies, and fostering clear and efficient communication. By imparting these remote work best practices during the onboarding phase, you empower remote employees to navigate the unique challenges of working remotely successfully. While you may be anxious to get into the logistical elements of onboarding, it’s key to start by making new hires feel valued by welcoming them to the team.

The Best Customer Onboarding Software & Tools for 2023

But with more businesses embracing remote and distributed workers, they’re challenged to transform important in-person realities to digital experiences. Finally, use employee satisfaction surveys to gauge how employees feel about your program and company, track helpful HR metrics, and uncover actionable insights. It’s much easier for new employees to build relationships when they know who’s who ahead of time. Help them put names to faces with interactive tools like an org chart, employee directory, and who’s who quiz using Pingboard. Give your remote hires some “face-to-face” time with their new team members.

  • Remote onboarding is done through video calls and tech tools to familiarize new employees with the company culture and policies, enabling them to be an effective part of the team.
  • They can also be used to track the progress of onboarding initiatives and ensure that they are successful.
  • Arranging a virtual tour is a strategic initiative to familiarize new hires with the company’s physical workspace, culture, and colleagues, despite their geographical separation.
  • One way to help remote employees get started with their in-company network is to provide the necessary equipment.
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